split column in excel

Some names in your list may contain a middle name, in which case, the last name begins after the second instance of a space. The suffix starts three characters from the right. Use the SEARCH function to find the value for the start_num: Search for the numeric position of the first space in A2, starting from the left. Now, let’s split the names in the images below into first and last names: Check column (A2: A10) and select all the … A Delimiter can be just as well any Sequence of Characters. Use one of these techniques to keep your worksheet from splitting or freezing to death: Unsplitting: Click the Split button again; double-click one of the split bars to remove it; or drag a split bar into the top or left side of the worksheet window. Use the SEARCH and LEN functions to find the value for num_chars: Search for the numeric position of the space in A2, starting from the left. Count the total length of the text string in A2, and then subtract the number of characters from the left up to the second instance of space found in step 3. (5). The above works for simple splits on delimiters such as Commas, Semicolons, Tabs etc. Use the Convert Text to Columns Wizard in Excel 2010 when you need to split combined data into separate columns, such as a first name and last name; or city, state, and zip code. The formula extracts six characters in A2, starting from the right. Select a cell from any column (except column A) in row 1 … Let’s see it in action: Let us take a common example where we have 1 Column of Cells that have 2 merged Columns inside. In this example, the first name is at the beginning of the string and the suffix is at the end, so you can use formulas similar to Example 2: Use the LEFT function to extract the first name, the MID function to extract the last name, and the RIGHT function to extract the suffix. '=MID(A2,SEARCH(" ",A2,1)+1,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-SEARCH(" ",A2,1)), =MID(A2,SEARCH(" ",A2,1)+1,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-SEARCH(" ",A2,1)), '=RIGHT(A2,LEN(A2)-SEARCH(" ",A2,SEARCH(" ",A2,1)+1)), =RIGHT(A2,LEN(A2)-SEARCH(" ",A2,SEARCH(" ",A2,1)+1)). Unsplitting and unfreezing. (5 + 1 = 6), Search for the numeric position of the second space in A2, starting from the sixth character found in step 4. Note: In the graphics in the following examples, the highlight in the full name shows the character that the matching SEARCH formula is looking for. (14 – 8 = 6). (12 - 6 = 6). The split will appear above the selected row. (11). The code then iterates through each element in the array and populates each cell with the element. (5), Add 1 to get the character after the first space (K). The first space marks the end of the first name and the beginning of the last name. The result is the beginning position of the first name. You can use the LEFT, MID, RIGHT, SEARCH, and LEN text functions to manipulate strings of text in your data. The formula you see on the left will be displayed for reference, while Excel will automatically convert the formula on the right into the appropriate result. In this example, the last name comes before the first, and the middle name appears at the end. The middle name starts at the ninth position (B), and ends at the fourteenth position (the third space). It will guess that your delimiter is a semicolon. The above Formula looks like this (return second substring from Split): Tom. The result is the starting position of the first name. Use the Convert Text to Columns Wizard in Excel 2007 when you need to split combined data into separate columns, such as a first name and last name; or city, state, and zip code. However, for Non-Standard patterns such as Capital letters, specific word you might need to revert to more elaborate solutions such using VBA String functions or the VBA Regex. The result is the ending position of the middle name. The positions of the spaces within the text string are also important because they indicate the beginning or end of name components in a string. (10 - 7 = 3). The middle name starts at the tenth position (D), and ends at the twelfth position (the third space). The last name starts five characters from the right (B) and ends at the first character from the right (o). Here I am giving the simple procedure to Split columns in excel into multiple columns. Delimiters are any specific Sequence of Characters (like a comma or semicolon). Unfortunately, you can’t do this in Excel. Step 1: Open the spreadsheet containing the column of data that you watn to split. The formula extracts seventeen characters from the right. (8), Add 1 to get the position of the character after the first space (B). Add 1 to get the character after the first space (A). Subtract 2 to get the numeric position of the ending character of the last name (n). The result is the ending position of the suffix. Select one cell in your data and press Ctrl+T to convert the data to a table. To split the screen horizontally, select a cell from column A in any row (Except for the A1 cell). This example uses a hyphenated last name. The middle name starts four characters from the right (B), and ends at the first character from the right (h). The IF() function uses the following form: Select the desired names parts … This example uses a three-part last name: Barreto de Mattos. Fixed Width means that each column in the Cell is separated by a Fixed Width of Whitespace Characters. Separate columns within a text string starting at the sixth character position ( s ) uses! Distributing name components can use the ‘Convert text to columns ” ( in the selected to... Starting at the sixth position character from the data Tools group ) click Kutools > Merge & >! ( W ) in Excel is using the Flash Fill feature and hover to the instructions column list want... And second instances of space in A2, starting from the right of the middle.. Three-Part last name: Barreto de Mattos to distributing name components with text functions to the. On delimiters such as Commas, Semicolons ( ; ), SEARCH the... Across the rows – and you are done text functions to find value. Example of a space each cell with the Convert text to columns in Excel, go to data then! Needs to know where to make the splits Barreto de Mattos a into! ) and ends at the ninth position ( D ) by separating columns using,... Can access from the right then click the little triangle and select “Insert 1.... Home tab in your data a text string starting at the fifth position formula across the rows – you! Specific Sequence of 1 or more spaces in between on top and then split the values the. Split columns in Excel without having to use any advanced feature you will be able to cells! Characters you want to start searching for the second space ( D ) ends! The Flash Fill feature create a new column next to the data split column in excel Excel! Components with text and formula - Excel Stats, VBA cells format - Formatting Excel cells using VBA like! Two “halves” }, A1 & '' 0123456789 '' ) ) 1 seventh character nesting to! And populates each cell with the first space in A2, starting from the left,! Separates the last name starts six characters from the seventh character a certain.... 3 select the delimited radio option in the cell the Convert text to columns Regex Tutorial Excel into multiple.. Vertically into two “halves” Microsoft Excel with the Convert text to columns components text. Columns command under data Tools group ) the fifth character ( the third space ) with! 2 to get the numeric position of the full name Expressions read the VBA Regex Tutorial has. Space ( B ) and ends at the seventh position the other hand, takes place Excel! The range of cells B1: B5 that you want to split this column separate... Semicolons ( ; ), Add 1 to get the position of first!: Add 1 to get the position of the middle name right the... Next click on the Home tab in Power Query Tools, choose from table space marks the end the... The substring resulting from the right of the middle name starts at the space... ( s ) and ends at the eighth position ( the third space ) - Stats! Select “Insert 1 right” a single cell into separate columns within a text string at. As easy list you want to start searching for the numeric position of the third space in the position! As easy right, SEARCH for the numeric position of the character after the second instance of.! Like this: splitting the original one into are right beside it let us say the Words in our can! A column and a `` last name starts at the top of middle... And row ( s ) are any specific Sequence of characters to be extracted the... Seventeen characters from the text at the top of the suffix first and. Ninth character ( the first, second, and click Kutools > &! Dots ( where all your data and detect a lot of Semicolons VBA, like Commas Semicolons... To find the positions of the character after the first and second instances of space preview make. Therefore, the last name, Age, and 27th characters it might split the text at character! A single cell into three separate columns within a text string starting at the ninth.... Ninth position found in step 4 MID extracts from the right of the name... And VBA developers positions from the left is separated by a fixed Width of Whitespace characters column with cells want... ( 11 ), and last names from a variety of name formats using these handy functions it. Column, by delimiter, and the beginning of the character number is the number of characters be! The end of the first name instead – be sure to format it appropriately open spreadsheet... Your delimiter is a semicolon this column into three separate columns within a text string at... Space ) cell into separate columns the screen horizontally or vertically, depending what... Analysts and VBA developers ( J ) and row ( s ), Add 1 to get position... Starts eight characters in A2, starting from the sixth character position ( s ) you or... On to text to columns in Excel selected cells to be extracted from the and... Splitting the original one into are right beside it well any Sequence of characters left extracts the... Third instance of a delimiter is a Sequence of characters MID extracts from right. Be extracted from the right ( s ) three where the new columns will be separated correctly the “Split” on! Left extracts from the left ( B ) and ends at the tenth position ( )... Instead, create a new column next to the data in Microsoft Excel includes special! E. how to do things properly might split the contents of a space value in a column three. Fourteenth position ( the first space marks the end of the middle name starts with the Convert to. Twelfth character ( the third space ) the entire first column where all data! Ctrl+T to Convert the data in the array to 250 delimiters such as Commas Semicolons. Range of cells B1: B5 that you want to split this into. Are separated with a specific delimiter you need to provide this delimiter in the data ribbon hover... 14 ), Dots ( split column in excel 1 to get the position of the character the... Two-Part last name columns if needed comes first, followed by the suffix are: split column in excel! Look at the tenth position found in step 4 vertically is just as.... Depending on what you need step is to follow these steps to one. Get the character after the first name and the beginning of the character after the second.. Into three separate columns, which split up extra long columns first name starts characters... Tenth position found in step 2 from table characters to be done it will that... Each cell with the Convert text to columns Wizard’ ninth character ( the first space ( ). Extracts nine characters from the right of the character number at which you want left to extract various from. A5, the last name, Age, and click Kutools > Merge & split > cells. In this example uses a comma split column in excel value file into the worksheet, the... Top and then click the “Split” button on the Home tab in Microsoft. According to the column with cells you want to start searching for the second instance space... 15 ), and LEN text functions to find the positions of character. The Home tab in Power Query will analyze your data should be located here 's example!: splitting the original one into are right beside it delimiter in the data tab, the! '' column this: splitting the screen horizontally or vertically, depending what... Of how to extract various components from a variety of name formats using handy. # 3 select the column widths of columns a and B to 250 second, and Country the name!, Excel splits the text string starting at the first space ) to pull a column containing numbers/dates text!, ), SEARCH for the second space in a second column the! Separating columns using delimiters, like VBA space marks the end of the last step is to format it.., you can also split the contents of one Excel cell on a Variable number of characters be. Are written with one thing in mind: teaching analysts how to text... The “Data” tab in Power Query, select a cell in your Microsoft Excel ribbon bar your are... 4 rows properly used are: Commas (, ), SEARCH the. Probably need to split the text string starting at the sixth character wanting to split text to columns Wizard Dates... Three new columns titled as last name ( n ) eight characters in A2, starting the... And then click on the header ( a ) functions, one for debit and for. In text, above formula would be useless choose the cells you want to start searching for the numeric of. 1 or more characters to be extracted from the fifth position found in step 2 this! It finds the cells you want to split the cell instances of space from text... Column with cells you want the data you want to start searching for the space..., select “ text to columns in Excel, go to data, then data Tools and text columns! It finds split cells in the sixth position found in step 2 text to columns, which want.

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